Hours are self-reported
At the end of the week everyone rebuilds from memory where their time went. Reports come out rounded, incomplete or inflated.
AgilityTask
Project and time managementYour team works. Time tracks itself.
Each task’s timer starts and stops when the task changes status, and Microsoft Teams meetings are logged with the time each person was actually connected. Nobody has to remember to log hours.
- 0
- timesheets to fill in
- 3
- delivery KPIs: Say-Do, OTD and Cycle Time
- 60+
- REST API endpoints
Screenshots use demo data. The app UI is in Spanish.
The problem
Three gaps left by project management tools
With that data, leads and teams see early which project is at risk and where capacity goes, so they can correct course before delivery slips.
Meetings don’t count
A good part of the week goes into meetings that show up on no board. The project looks cheaper than it really is.
Answers take a spreadsheet
“Which project is at risk?” or “how much goes into firefighting?” have no immediate answer.
What sets it apart
Data that records itself, reports you don’t have to build
Time is measured, not declared
Every task has a timer that opens and closes on its own when the task changes status: move it to “In progress” and the clock starts; pause it, send it to review or finish it, and the clock follows.
- Every stop is explained: who closed it and why.
- Manual entries are audited: they need a reason and can’t overlap.
- Forgotten sessions close themselves: no ghost hours.
- Changing someone’s shift or time zone doesn’t rewrite the past.
Teams meetings count as work
A meeting is linked to a project in a couple of clicks and becomes a task that moves on its own: pending before, in progress during and completed when it ends.
- Hours booked from each attendee’s real connected time.
- If Teams doesn’t provide it, a provisional estimate is replaced later.
- Ten attendees don’t create ten copies of the same hour.
- A single task accumulates the time of every daily.
Executive reports nobody has to build
Because time and progress are recorded automatically, reports come from data that is already there. “Which project is at risk?” is answered by opening a screen.
- Project health score from 0 to 100.
- Risk traffic light for in-flight tasks.
- Work mix: value, reactive and operational.
- PDF download that respects the applied filters.
Workflow
The columns your team actually uses
Every project shares five base statuses (To do, In progress, In review, Done and Discarded), so metrics are comparable across projects. On top of them you add your own columns, each with three switches.
Switches on each column
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Pauses the timer
Entering the column stops the clock; leaving it starts it again. The task shows its accumulated paused time.
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Requires a reason
A task can’t move into that column without saying why. The reason is saved as a comment, with date and author.
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Counts toward progress
Decides whether tasks in that column add to the project’s completion percentage.
Paused time
Waiting on the client isn’t the team being slow
The system rebuilds how long each task sat in pause columns and subtracts it from cycle time; the report says how many tasks were paused and how many hours were removed. And if someone starts a task with no due date, the system asks for one, so on-time delivery is measured on every task.
A complete board
- Kanban, table, calendar and timeline views.
- Tasks with type, priority, subtasks, dependencies and recurrence.
- Goals, sprints and user stories with acceptance criteria.
- Audited extensions: “on time” is measured against the original date.
- Bulk actions to assign, move or change status.
- Wiki with AI search, documents, comments and attachments.
Metrics and reports
Where the time went, by person and by project
Five screens built from the same data, without anyone asking for a single timesheet.
01 / 05
Project report
An executive report ready to present
Built on standard flow-management methodology: times as median and 85th percentile, not averages distorted by outliers. It includes a guided tour that explains every metric.
- Cycle time, lead time, on-time delivery, Say-Do and urgent SLA.
- Health score from 0 to 100 and risk traffic light.
- Bottleneck flagged between statuses, plus bug rate.
02 / 05
Productivity
Hours per day and activity per task
Hours worked per day, activity per task across the workday, breakdown by type and status, and the life cycle of every task. Daily meetings show up with their real connected time.
- Filters by person, project and period.
- PDF report that respects the applied filters.
- Per-person and per-team views.
03 / 05
Timeline
Each person’s day, in order
Sessions per person and per day, separating what happened within working hours, outside them and as overtime. The schedule is a visual reference: all time worked counts.
- Active users, total hours and sessions for the period.
- Filters by project, task type and user.
- Colors by type: task, bug, meeting, review and more.
04 / 05
Performance
The consolidated team view
Analytics by user, project, department and team: completed tasks, completion rate, overdue tasks, average time per task and hours, with trends and individual detail.
- People at risk because of overdue tasks.
- 7, 30 and 90-day windows or a custom range.
- Per-person detail with department and role.
05 / 05
Workday
Clock-in with your organization’s rules
Clock-in, lunch, breaks and clock-out, with rules set by each organization. Clocking out for lunch stops the task timer.
- Block clock-in outside working hours or on non-working days.
- Overtime with “are you still there?” prompts and auto-close.
- Late-arrival alerts to the lead and multiple time zones.
Screenshots use demo data. The app UI is in Spanish.
A day with AgilityTask
Not one timesheet, from clock-in to clock-out
- 8:02
Clocks in and sees the day’s tasks.
- 8:10
Moves a task to “In progress”: the timer starts on its own.
- 9:00
Joins the Teams daily; when it ends, the meeting is already completed with the connected minutes.
- 9:20
Back on the task, opens a PR on GitHub and it shows up linked to the task.
- 12:30
Clocks out for lunch; the task timer stops.
- 17:00
Moves the task to review and clocks out.
At the end of the month, the project lead opens the Project Report and has the health score, the KPIs and an executive summary.
Artificial intelligence
AI where it saves work
Each organization can use its own OpenAI API key, and usage is logged. AgilityTask can also be operated from Claude and ChatGPT, connected securely over OAuth.
Create tasks
Turns free text, such as meeting minutes or a to-do list, into structured tasks. Improves descriptions, suggests titles and generates subtasks.
Plan
Generates several resolution plans from different angles, evaluates them and learns from the one the team picks.
Document
Transcribes audio, summarizes notes and generates podcast-style audio summaries.
Report issues
QA assistant: describe a bug out loud, attach a screenshot and the task is created.
Classify and analyze
Assigns a topic to every task and generates daily summaries and project analysis.
Capture learnings
An agent talks with you when a task closes and records how it was solved and what was learned.
Integrations
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Microsoft Teams
Meetings, real attendance and automatic hours.
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GitHub
Branch per task, PRs and commits linked automatically, synced issues and sprints, multiple repositories per project.
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Agility Project
Hypernova Labs’ portfolio portal consumes AgilityTask’s hours and metrics.
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REST API, webhooks and OAuth 2.0
60+ endpoints, events with automatic retries and third-party apps connected without sharing passwords.
Security and control
Everyone sees only what they should
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Multi-organization
One person can belong to several organizations, with a different role in each.
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Eight defined roles
Owner, Management, Member, Reader, Support, External, Publisher and HR. An External user only sees the projects they were invited to; HR manages people and hours without project access.
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Access control
Allowed email domains, encrypted integrations and tokens, audit log and session revocation.
Also included
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Billing by the hour
Invoices with sequential numbering, client tax data, hourly rate, currency and period. Exported to PDF and sent by email.
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Skills with history
Skills catalog with points per person, a record of who assigned them and why, rankings and search by skill.
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Meetings to PDF
If someone is in a meeting with no project, the app reminds them. Every meeting exports with attendees and connected time.
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Installable app
Installs on desktop or phone, with push notifications and a lightweight tracker to start the timer.
Who it’s for
Built for teams that sell and deliver hours
Consulting and services
Know what each project costs and bill by the hour with evidence.
Software teams
Connect tasks, code and time in one place.
Organizations on Teams
Where meetings are a big part of the work and today go unseen.
Leadership and PMO
Reliable delivery metrics without building them by hand.