NovaGate

Access control, attendance and productivity

Know who comes in, who’s working and what gets done each day

NovaGate replaces the paper visitor log and the time clock with a single, auditable flow: visitors with photo and signature, attendance through facial recognition or the portal, and focus sessions your team plans and their supervisors review.

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3
needs in a single flow
2
ways to clock in: kiosk or portal
6
roles with capability-based permissions
NovaGate overview with the active shift, today’s visits, people on site and recent check-ins

Screenshots from a live environment with personal data blurred.

What it solves

Three needs, one single record

Everything is centralized per company and available in real time to the people in charge, with reports you can export to PDF and Excel.

Visitor control

Check-in and check-out of external people with ID, photo, signed access policy, host notification and QR pre-registration.

Employee attendance

Clock in at the office kiosk with facial recognition or from the web portal when working remotely, with history, automatic close and alerts.

Focus and productivity

Daily to-dos and Pomodoro focus sessions, reviewed by supervisors and rewarded for every completed day.

Why NovaGate

  • Full traceability

    Who is inside right now, since when, who they’re visiting and with what evidence: photo, signature and a CCTV capture.

  • Frictionless for employees

    They check in with their face at the kiosk or with one click in the portal, and sign in with their Microsoft work account.

  • Compliance

    Every visitor accepts an identified version of the access policy, and reports come out audit-ready.

  • Scalable

    Multiple companies, sites and areas on one platform, with data isolated per company.

The product

Everything happening at your sites, on one screen

A web portal, installable on your phone, for admins, supervisors and employees. Everyone sees what their role allows.

Overview with the active shift, today’s visits, people on site and recent check-ins
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Overview

The day at a glance

The active shift, today’s visits, people on site, alerts, to-dos and recent check-ins, adapted to the role of whoever is looking.

  • Alert for visits that never checked out
  • Comparisons against the previous period
  • Clock in and out from the same panel

Screenshots from a live environment with personal data blurred.

How it works

From the front desk to the report, paper-free

The kiosk records, the portal manages and every step leaves evidence.

Visitors

  • Kiosk registration with personal details and ID document.
  • Returning visitors are recognized by ID or face, without filling in their details again.
  • QR pre-registration with a date range.
  • Email to the host when their visitor arrives.
  • Evidence: photo, signature and a capture from the site’s CCTV camera on entry.
  • Versioned access policy: every signature is tied to its version.
Journey

Walk-in visitor

  1. Details and ID
  2. Photo
  3. Policy signature
  4. Host and area
  5. Entry and CCTV capture
  6. Email to the host
  7. Check-out by face, QR or search
Journey

Pre-registered visit

  1. Pre-registration is created
  2. The visitor gets a QR
  3. Scans it at the kiosk
  4. Photo and signature
  5. Entry

Employee attendance

  • Check-in and check-out at the kiosk by facial recognition, with enrollment right there.
  • Clock in from the portal when working remotely, validated against geofences.
  • Allowed source per person: kiosk only, portal only or both.
  • Schedules per site and fixed or recurring holidays.
  • Push reminder at 9 hours and automatic close at midnight, with an email notice.
  • Live status of who is inside or connected.
Journey

A workday

  1. Check in by face or from the portal
  2. To-dos and focus sessions
  3. Check out
  4. Supervisor review
  5. Reward in Gamify
Focus and productivity

Focused days, reviewed and rewarded

Each employee plans their to-dos and works in focus sessions. Their supervisor reviews the day and Gamify turns it into a reward.

  1. 1

    The company sets the goals

    Session length, daily sessions, days per week, expected hours and tolerance.

  2. 2

    The team works with focus

    Daily to-dos, timed sessions, streaks and a celebration when the week closes.

  3. 3

    The supervisor reviews

    From their team panel they approve, reject or excuse each day.

  4. 4

    Gamify rewards

    Each approved day can grant coins in Gamify, for the amount the company sets.

Discover Gamify
Employee view with a focus session in progress, the check-out button and today’s challenge
Platform

Three pieces, one source of truth

Tablet app

Kiosk

Installed at the front desk of each site. Visitors and employees use it without signing in: registration, QR scanning, facial recognition, digital signature and check-out.

Installable on your phone

Web portal

For admins, supervisors and employees: overview, attendance, to-dos, management, reports and settings.

Cloud API

Core platform

Holds the business rules, permissions, biometrics, notifications, evidence and scheduled jobs.

Security and control

  • Microsoft sign-in

    Employees sign in with their work account, with no NovaGate-specific passwords, and the staff list syncs from the directory.

  • Capability-based permissions

    Each role maps to a set of permissions. Removing a role takes effect on the next action.

  • Segregation of duties

    Employees and visitors are managed by different roles. Biometrics, third-party photos and the access policy are reserved for the Administrator.

  • Isolated companies

    Each company has its own sites, areas, employees, visitors, settings and reports, separate from the rest.

  • Sessions match the shift

    Sessions last 12 hours and the portal warns before they expire.

  • Operations log

    Every write to the platform’s records is logged.

Getting started

From zero to running in seven steps

We set up your company. Your team just signs in with their Microsoft account.

  1. 01

    Company setup

    We create your company and register your Microsoft tenant.

  2. 02

    Microsoft sign-in

    Employees sign in with their work account and their profile is created automatically.

  3. 03

    Employee sync

    Name, email and department come from the directory.

  4. 04

    Sites, areas and cameras

    Each office with its schedule, internal areas and CCTV cameras.

  5. 05

    Role assignment

    The Administrator assigns roles from Users. By default, everyone is an Employee.

  6. 06

    Settings

    Notifications, integrations, geofences, teams, focus goals, holidays and access policy.

  7. 07

    Kiosk installation

    The tablet pairs with a PIN and each employee enrolls their face.

  8. Ready to run

    Your front desk logs visits and your team clocks in from day one.

Who it’s for

A role for every responsibility

One person can hold more than one role, and their permissions are the sum of each.

Overall owner

Administrator

Every permission in the company: roles, settings, cameras, biometrics and new versions of the access policy.

Human Resources

Employee administrator

Staff list, shifts, holidays, sites, geofences, focus teams and employee reports.

Front desk

Visitor administrator

Visitor records and history, QR pre-registrations, host notifications and visit reports.

Gatehouse

Security

Looks up and registers visitors, sees history and pre-registrations, and checks sites and areas.

Team lead

Supervisor

Reviews their team’s focus days: approve, reject or excuse. The role is granted automatically when named supervisor.

All staff

Employee

Clocks in, manages their to-dos and focus sessions, pre-registers their own visitors and earns rewards.

Bring NovaGate to your front desk

We’ll show you how it would work with your sites, your team and your access policy.

Request a demo See the product